On the Move is committed to protecting and respecting your privacy.
This policy explains what personal information we collect, how we use it, and your rights in relation to this information.
Personal information
We only collect personal information that is relevant to On the Move’s activities as an organisation. This information might include:
- Your name and contact details (email address, telephone number, postal address, etc).
- Your place of work (organisation name, organisation address, etc).
- Any other personal information you provide us.
Collection of information
Most information we collect is information you give us directly. For instance, when you sign-up for our newsletter it asks for an email address, name, organisation, location, and preferred language. This information helps us to improve the services and information we provide.
Members of On the Move’s network may give additional information when they apply for membership. We need to keep this information in order to operate our organisation and its events.
We may also receive similar information about you indirectly through third parties, such as co-organisers of On the Move events.
We maintain pages on Facebook and Twitter. When you interact with us on these social networks we may be able to view personal information about you. The information you share is determined by the privacy preferences you have selected in your Facebook or Twitter account.
When you visit this website we also collect limited information through Google Analytics.
Use of Google Analytics
We use Google Analytics – a common tool that collects statistics on website use – in order to improve the functioning of this website and measure its effectiveness. Data collected by Google Analytics includes:
- Technical information – for instance, the operating system, browser, IP address, and type of device being used to visit this website.
- Information about your visit – for instance, length of visit, pages viewed, and referral information.
None of this data can be used to personally identify users. We anonymise IP addresses in line with best practices for user privacy.
Use of cookies
A cookie is a small file which is stored on your computer. It can be used to store information about you that is accessible to websites you visit. In many cases, this makes websites more functional and useful – for instance, a cookie can be used to remember your language preference for a website.
Like most websites, we use cookies to improve the experience of using our site.
We use the following:
| Cookie Name | Expiration Time | Description |
|---|---|---|
| _ |
2 years | Google Analytics cookie. Used to distinguish users. |
| _ |
24 hours | Google Analytics cookie. Used to distinguish users. |
| _ |
1 minute | Google Analytics cookie. Used to throttle request rate. |
| contrast | 1 month | Remembers your colour preference if you use the site’s colour switcher. |
| big_pipe_nojs | End of session | Registers if you have javascript disabled. |
| dismissed_blocks | 30 days | Remembers your choice to dismiss a special notification on the site. |
You can turn off cookies through your browser, but this might adversely affect your experience of this website. For more information on cookies you can visit the site allaboutcookies.org
How and why your information is used
We use your information in a number of ways, but only in order to deliver On the Move’s activities. Our use of your information may include:
- Sending you relevant information that you have requested or that may be of interest to you.
- Providing you with services or information offered as part of your membership to On the Move’s network.
- Seeking your views or comments on our activities.
- Notifying you of changes to our organisation or its activities.
In order to deliver our services we may use third party services such as Dropbox, Google Drive, WeTransfer, etc.
Third party access to your information
We often co-organise On the Move events and may need to share limited information about you (for instance, your email address) with third parties. We may also pass your information to third parties working on our behalf – for instance, freelance project managers, website administrators, etc.
We will never sell or rent your personal information.
Links to other websites
Our website contains links to other websites run by other organisations. This policy applies only to our website, and we cannot be held responsible for the practices of other organisations.
If you are 16 or under
If you are aged 16 or under, please get permission from your parent or guardian before providing us with personal information.
Your rights
You are entitled to access, or to make changes to, information we hold about you. You can do this by emailing mobility@on-the-move.org
Changes to this policy
Any changes we make to this policy in the future will be posted to this website. This policy was last updated 5 September 2023.